Online Event Management | ZiaBia | Global Corporate Event Management

Online Event Management Services

During 2020, online events took centre stage and we are certain that they are here to stay alongside hybrid and live. Do you have an idea for an online event or maybe you are switching from a face to face event to online and do not know where to start?

With our range of services, we can put together a tailored event management solution for every scenario, whatever you want to achieve.

We would love to help you bring your ideas to life and share our best practice to ensure your attendees are engaged and your event drives value.

Online Event Management Services

The event landscape changed beyond recognition due to Covid-19 and we have worked with the situation to develop our robust virtual event service alongside our normal events offering.

We can help you deliver your conferences, exhibitions, awards dinners, team meetings plus more – all in a virtual environment. We have worked on a number of these events either on a consultancy basis or full project management, through to delivery on the day.

With experience of a number of online event platforms and providers, when we understand your brief, we can propose the best tailored solution for you and your event.

Our flexibility means that clients can hand over responsibility for us to manage as much or as little as they need. We take time to get to know you, your organisation and your goals so we quickly become a valuable extension of your team.

Whatever you want to achieve online we can help you succeed.

Onsite event management

We are always online in plenty of time before the event goes ‘Live’! We run everything behind the scenes –…

We are always online in plenty of time before the event goes ‘Live’! We run everything behind the scenes – the help desk, FAQ section, speaker and host management and breakout sessions as well as keeping an eye on the chat and other interactive elements. This helps us ensure that every element of the event is delivered to the exacting standards you, and we, expect. We work to a proven plan structure, to orchestrate each element from getting everyone online, to content delivery and shut down.

Platform research and recommendation

We have used a variety of online event platforms and we are adamant that the platform complements your event rather…

We have used a variety of online event platforms and we are adamant that the platform complements your event rather than designing your event around a specific platform. We start our search once we understand your event and its aims and not before. You can even create a studio or television feel for your online event. We can help you source a perfect space to help bring it to life for your host, speakers and sponsors as well as help you find the perfect streaming platform.

Audience engagement

Online events are a different conversation when it comes to engaging your audience especially if you are presenting in a…

Online events are a different conversation when it comes to engaging your audience especially if you are presenting in a webinar format so you can’t even see them. We can provide a wide range of solutions to help keep your audience’s attention and even get them joining in. Whether it is maximising what your platform already offers or providing advice on third party apps, activities, generating social media. There is so much fun to be had! We can guarantee your audience will definitely be in the ‘room’.

Rehearsals

Even though online events have been firmly on the event agenda since the start of 2020, the technology aspect can…

Even though online events have been firmly on the event agenda since the start of 2020, the technology aspect can still be daunting for even the most experienced speakers. To support we can produce speaker briefing packs, produce walkthrough videos of the platform and also, critically, we hold rehearsals for every speaker. This enables them to get comfortable with the platform, find their way around and know what they need to do on the day.

Speaker management

When it comes to online events, we make sure everyone is connected, microphones and webcams are set as required and…

When it comes to online events, we make sure everyone is connected, microphones and webcams are set as required and act as liaison between production and speakers. We can arrange and facilitate your rehearsals and record familiarisation videos to make sure your speakers and the event host are as comfortable with the technology as possible before the day itself.

Production

Lights, sound, video – we’re ready! As your attendees start to log on, they will be expectant and waiting for…

Lights, sound, video – we’re ready! As your attendees start to log on, they will be expectant and waiting for something special. You can relax in the knowledge that we will have already dotted the i’s and crossed the t’s to make sure every element of the event production is ready to go. The event platform will be branded, tested and retested. We work with our partners to create a fantastic event from start to finish. Under our management, all partners are briefed together so they all understand their role in making your event a great success.

Registration websites

First impressions count, so it’s vital that the invitation and registration process make accepting your invite an easy decision. We…

First impressions count, so it’s vital that the invitation and registration process make accepting your invite an easy decision. We can design and build bespoke registration websites for your events which are personalised to the attendee experience and your brand. Streamlining the registration process gives you time to focus on other tasks and us more time to deliver the perfect event. Delegate registration is as important for online events – even if you don’t need a name badge or dietary requirements you still need to know who is attending, who to follow up with and who to provide additional support for.

Delegate management

The investment you have made in holding your event needs to show a return and a benefit for the event…

The investment you have made in holding your event needs to show a return and a benefit for the event taking place – otherwise why hold it? We make sure every delegate feels special and recognises the benefits of attending, what to expect through the joining instructions, get connected on the right link at the right time and has the full experience you need them to. Just because the event is online doesn’t mean you don’t have to meet the needs of your attendees – you still have to make the event and the platform inclusive to all. We can help guide you through this. We can also help you design any post event evaluations, send them out and collate the results for you to disseminate at your leisure.

Entertainment and guest speakers

We’ve used very inspirational speakers and arranged great entertainment to add those extra special memories that guests talk about with…

We’ve used very inspirational speakers and arranged great entertainment to add those extra special memories that guests talk about with colleagues, friends and share on social media. By understanding the goals of your event, we can select the most appropriate entertainment and speakers to engage your audience and make sure your event is the one everyone is talking about. We can advise on a variety of options which will keep your online audience wowed!

Team building

We know that the people attending your team building sessions need to justify their time away from their day-to-day activities…

We know that the people attending your team building sessions need to justify their time away from their day-to-day activities and leave feeling that they’ve learnt some valuable new skills and created stronger relationships. With you setting the intentions, we’ll help you create and deliver team building sessions that do just that And there is no reason why team building can’t be done online. We’ve done cook-alongs, dancing, quizzes and gardening to name but a few. We've also delivered virtual mindfulness as we all know there is nothing more important than mental health and wellbeing.

Collateral print and design

It’s those extra touches that help an event go smoothly and ensure brand consistency throughout. With our collateral design and…

It’s those extra touches that help an event go smoothly and ensure brand consistency throughout. With our collateral design and print service we ensure that the key messages of your event are clearly communicated in the tone of voice in keeping with your organisation and the event. With your delegates at home, we can post out branded packs to your online audience, so they really feel part of the experience.

PR and marketing

A fantastic event is nothing without the perfect guests. We will work with you to identify the ideal people and…

A fantastic event is nothing without the perfect guests. We will work with you to identify the ideal people and organisations for you to invite and then we’ll work with our specialist partners to promote your event and generate a real buzz and excitement about it leading up to the date and beyond.

A short animated video welcoming you to the fabulous world of online events, and how ZiaBia can help you to deliver them!

Welcome to the Fabulous World of Online Events!

The ZiaBia Way

Whether you’re working within procurement, marketing, HR or any other business function; our process will ensure a successful outcome in delivering memorable online events that bring your vision to life on screen.

The feedback we receive from our clients is proof that our approach is best practice for turning your vision into reality.

Getting to know you

We pride ourselves on building excellent relationships with our clients and we work hard to do so every step of the way

Event planning

Depending on your brief we can do as much or as little as you need – from smaller tasks up to a full project management service

Event delivery

This is where all the hard work comes together and you see your vision brought to life

After the event

We are keen to know how the event was experienced by you, our clients and your guests, so we never miss this step of the process

Clients

A selection of some of the brands we work with

Have a project in mind?

Let us create an experience for you

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ZiaBia's tips on running fantastic online events