Face to Face Event Management Archives | ZiaBia

A guide to making your event more sustainable

Sustainable events - not something the event industry is well known for!

To help counteract this, we at ZiaBia work hard to make the events we deliver be more sustainable. There are so many resources and options out there now, there really isn’t any excuse when making proactive steps to being greener.


When putting a sustainable event together, the first thing to do is plan

Start the conversation early

We do this at proposal stage to set requirements for the project. Build these goals and discussion points in your project plan. This will ensure actions are actively monitored and don’t become a tick box exercise. Think about the conversations you will need to have with suppliers, so they can help you achieve the clients’ goals.


When setting your event’s sustainability plan here are some main areas for consideration:

Your venue (and other suppliers)

Undoubtably one of the most important, and largest spend on the budget, is the venue so the more they can support your needs the better. There is a lot of areas to consider when working with your venue and other suppliers.

 Managing waste

There can be so much waste generated for, and at, an event so taking steps to try to reduce this will make a big difference.


An integral part of an event and lots of areas to consider as much of the physical branding is single use.

Green goody bags

Previously a staple of events, but these are getting a bit of a plastic tat bad rap these days. So how can you still have them at a sustainable event?


Whilst it would be good to not use anything disposable, this sometimes needs to be considered in terms of longevity.

Offset your travel

We have been working with COCO+ for nearly a year now. We book all our travel – flights and trains – through them. They add a small fee to the ticket price which offsets the carbon for that particular journey.

Throughout the year they track the  Co2 generated on your journey and how much they offset. Then they send you a regular update on what projects they have supported to offset against. In our first 6 months we have offset 4.306 tonnes of CO2 to the Gold Standard Global Portfolio of Renewable Energy and Bhadla Solar in India.


As you can see, there are lots of areas for consideration when making your event sustainable. Some are quick wins and others which take a bit more planning to implement.

If you would like to speak to us about how we can help you start to make your event more sustainable and environmentally friendly then contact us for a chat.