Execution
This two-night residential enquiry was given to ZiaBia in November 2014, part way through the venue finding process.
The Warsaw Marriott was selected for this event, due to its excellent location in the city centre. The hotel were able to accommodate all bedrooms for the group and the conference space flowed well for the various activities and breakout sessions over the 3 days.
The event started with a day’s set up while delegates arrived and in the evening there was a working dinner and introduction to the event. The next two days included Dragon’s Den style challenges, an intensive breakout schedule, Gala dinner. It concluded with a high octane Drum Café workshop.
The event space within the hotel was conveniently located over two floors with the main ballroom on the same floor as most of the breakout rooms. This was an important part to ensure smooth logistics of the day sessions with up to 9 breakout rooms needed each day. Each breakout room varied in setup, was used by different groups throughout the day. There were very short turn around times with each breakout changing from one session to the next.
A highlight of the event was the Gala Dinner on the second evening. The main plenary room was turned around to host the company award ceremony. The timings for the evening had to be closely managed with 18 awards and a bespoke Operatic performance.
Aleksander Kwasniewski, Poland’s President from 1995 - 2005, joined the conference on the second day to share his experiences and visions for the future with the group, as a guest speaker.
A drum café session concluded the conference leaving guests on a high. After a briefing in the ballroom delegates were split into teams to learn their part. After they had perfected their section, everyone was brought back together to perform in their group with the grand finale where everyone performed together as a whole group.